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TK Inclusive Support

Last updated: 01 September 2025

TK Inclusive Support (“we”, “us”, “our”) is committed to protecting and respecting your privacy. This Privacy & Data Protection Policy explains how we collect, use, store, and protect personal data in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

This policy applies to:

• Parents and carers

• Young people we support

• Website visitors

• Professionals, schools, and partner organisations
   

1. Who We Are

Organisation name: TK Inclusive Support
Role: Data Controller
Contact email: info@tkinclusivesupport.com

If you have any questions about this policy or how we handle your data, please contact us using the details above.

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2. The Personal Data We Collect

 

We may collect and process the following types of personal data:

 

a) Personal Data

• Name, address, email address, telephone number

• Emergency contact details

• Information provided via contact forms or enquiries

 

b) Special Category Personal Data

Because we support children and young people with additional needs, we may also process:

• Health information (e.g. SEN, disabilities, medical needs)

• Behavioural or support needs

• Safeguarding-related information

We only collect what is necessary to provide safe, appropriate, and effective support.

 

3. How We Collect Personal Data

 

We collect data:

• Directly from parents/carers or young people

• Through our website contact forms

• Via referrals from schools, local authorities, or professionals

• During service delivery and support planning

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4. Why We Use Personal Data (Legal Basis)
 

We only process personal data where we have a lawful basis to do so, including:

• Consent – where you have given clear permission

• Contract – to deliver agreed support services

• Legal obligation – safeguarding, record keeping

• Vital interests – protecting someone’s life or wellbeing

• Legitimate interests – delivering safe, effective support

Special category data is processed only where explicit consent is given or where required for health, social care, or safeguarding purposes.
 

5. How We Use Personal Data

We use personal data to:

• Provide personalised support services

• Safeguard children and young people

• Communicate with families, schools, and professionals

• Arrange activities and transport safely

• Meet legal, regulatory, and safeguarding obligations

We do not use personal data for automated decision-making or profiling.
 

6. Sharing Personal Data

We only share personal data where necessary and appropriate, for example with:

• Parents and carers

• Schools or alternative provision

• Local authorities or commissioning bodies

• Health or safeguarding professionals

We never sell personal data and only share information on a need-to-know basis.
 

7. Data Retention

We retain personal data only for as long as necessary:

• While support is being provided

• To meet legal or safeguarding requirements

• In line with our retention and safeguarding policies

Once data is no longer required, it is securely deleted or destroyed.
 

8. Your Rights Under Data Protection Law

You have the right to:

• Be informed about how your data is used

• Access the personal data we hold about you

• Request correction of inaccurate data

• Request deletion of your data (where applicable)

• Restrict or object to processing

• Withdraw consent at any time

Requests can be made by contacting us at
📧 enquiries@tkinclusivesupport.com

We aim to respond within one month.
 

9. Data Security

We take appropriate technical and organisational measures to protect personal data, including:

• Secure storage (digital and paper records)

• Restricted access to personal information

• Password protection and encryption where appropriate

While we take all reasonable precautions, no online transmission is completely secure.
 

10. Cookies & Website Use

Our website may use basic cookies to:

• Improve website functionality

• Understand website usage

You can manage cookies through your browser settings.
 

11. Links to External Websites

Our website may contain links to third-party websites. We are not responsible for their privacy practices and encourage you to read their privacy policies.
 

12. Complaints

If you are unhappy with how we handle personal data, please contact us first.

You also have the right to complain to the Information Commissioner’s Office (ICO):
📞 0303 123 1113
🌐 https://ico.org.uk

Privacy & Data Protection policy Summary

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TK Inclusive Support Safeguarding Policy

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TK Inclusive Support Safer Transport Policy

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TK Inclusive Support Health and Safety Policy

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TK Inclusive Support Behaviour Management Policy

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TK Inclusive Support Record Keeping Policy

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TK Inclusive Support Safer Recruitment Policy

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